A virtual data room (VDR) is a secure online platform that lets users share sensitive documents for business without having to travel to an offsite location. VDRs have replaced physical data rooms and document management software and other solutions that require scanning, printing and the storage of documents. As a result, people can access documents quickly and efficiently from anywhere in the world.
When choosing a secure information room provider, look for the one that offers the ability to grant granular permissions to documents and security features to restrict access to folders and documents. These controls minimize human error and stop any unauthorized manipulations of sensitive information. Choose a provider that offers advanced branding options, like a custom login page, backgrounds emails, white-labeled hyperlinks, to make your dataroom familiar and easy to use.
Be sure the company you choose or surpasses industry standards for information security and privacy by looking at their certifications. For instance, the most reliable secure data room providers are HIPAA-certified to ensure the secure handling of protected health information and GDPR-certified, which means they meet European Union laws regarding personal data protection and transfer. Many of the data room providers that are secure also comply with PCI-DSS to safeguard the information of payment cards from hackers.
Most data breaches occur because of user errors and a lack of security measures that are robust. By selecting a secure data room, you’ll decrease the threat of cyber attacks and show your clients, partners, and stakeholders that you take privacy seriously. Secure data rooms should have security requirements for password complexity such as timeouts in case of inactivity, dual-factor authentication and IP restrictions.